London Warriors Urban Program, attach great importance to the health and safety of its members and all members of the public using facilities provided by us. To this end the organisation aims to ensure that all activities carried out or undertaken by its members in relation to London Warriors Urban Program, are managed in such a manner to avoid, reduce or control all foreseeable risks to the health and safety of any person(s) who may be affected by such activities to a tolerable level.
London Warriors Urban Program will adopt and implement procedures that are compatible with and recognise the duties imposed by the provisions laid out in the Health & Safety at Work Act 1974 and the Health & Safety (Young Persons) Regulations 1997.
The London Warriors Urban Program will pay particular attention to the provision of:
- A healthy working/playing and/or training environment
- Safe and suitable resources and equipment
- Sufficient training for members to ensure their ability to comply with health & safety regulations and procedures
- First-Aid kits in all activity-sites.
- Risk Assessments for all aspects of work/playing and/or training carried out by the London Warriors Urban Program, including lone-working and home visits if applicable.
General Duties of all Members
- To take reasonable care to avoid acts or omissions that may adversely affect the health and safety of yourself and others
- To co-operate fully with anyone responsible for carrying out health and safety checks
- To not intentionally or recklessly interfere with, or misuse, any resource or equipment provided for health, safety or welfare
- To observe health and safety procedures. Failure to do so could result in disciplinary action being taken against the member.
Reporting of Accidents or Incidents
The primary purpose of reporting accidents and incidents is to identify the underlying cause(s) of the accident or incident and any contributing factors, in order to prevent further similar occurrences. All members are required to report all accidents and incidents using the correct reporting formIf an accident or incident is reportable to the Health and Safety Executive as required by the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR) or is of a sufficiently serious nature, then the Chair, or in the Chairs absence the Vic-Chair, will ensure that any investigation is carried out by a reasonably competent person
Working/playing and/or training Environment
London Warriors Urban Program will strive to provide the optimum conditions within the Working/playing and/or training Environment of members, with regard to the following areas:
Smoking is not permitted in any Working/playing and/or training areas – all buildings used by London Warriors Urban Program are non-smoking buildings. Disabled Access – wherever possible access to the Working/playing and/or training areas will be as suitable as possible for anyone with a disability.
Resources and Equipment
London Warriors Urban Program will strive to provide members with safe and suitable resources and equipment. Members are advised to familiarise themselves with the sensible precautions they should take in order to protect their own health & safety with regard to the use of resources and equipment.
London Warriors Urban Program designated Health and Safety officer is the chair, who receives regular training in this area.
London Warriors Urban Program has a First-Aid kit. It is the responsibility of the named Health and Safety representative to ensure that the kits are regularly checked and replenished. It is the responsibility of the Board to ensure that a risk assessment for theLondon Warriors Urban Program is carried out and reviewed on an annual basis It is the responsibility of the Team Managers to ensure that risk assessments for all projects managed by London Warriors Urban Program are carried out and reviewed on an annual basis.
The London Warriors Urban Program has both a moral and legal obligation to ensure that young people participating in any of their programs can do so in the knowledge that there welfare, safety, and well being is of prime importance to all those whose care they are in.
The London Warriors Urban Program recognises that it has a responsibility to:
- Implement procedures to provide a duty of care to young people, safeguard their well being, and protect them from abuse.
- Respect and promote the rights, wishes and feelings of young people.
- Safeguard and protect young people from abuse, and protect volunteers against false allegations.
- Require that all member of the program adopt and abide by the London Warriors Welfare Policy and Procedures and incorporating the Codes of Ethics and Conduct.
- Respond to all allegations of poor practice or abuse appropriately.
- Implement the appropriate disciplinary and appeals procedures.
The London Warriors Urban Program will:
- Promote and publicise the Policy.
- Review the Policy biannually and when legislation, governance or procedural changes are introduced/ modified.
- Ensure that CRB disclosure checks are implemented for all appropriate members of the programs.
- Make decisions on, and record all reported cases of misconduct.
- Appoint a disciplinary panel when necessary.
- Ensure disciplinary decisions are notified to the appropriate individuals and bodies, and are acted upon.
It is the responsibility of the Child Welfare Officer to:
- Implement and promote The London Warriors Urban Program Welfare Policy and Procedures.
- Act as the main contact within The London Warriors Urban Program for the protection of young people.
- Provide information and advice on the protection of young people.
- Support and raise awareness of the protection of young people.
- Communicate with The London Warriors Urban Program and its members on issues of child protection.
- Keep abreast of developments and understand the latest information on data protection, confidentiality and other legal issues concerning the protection of young people.
- Encourage the support of procedures to protect young people.
- Establish and maintain contact with local statutory agencies including the Police and Social Work Department.
- Maintain confidential records of reported cases and action taken.
- Liase with the statutory agencies and ensure they have access to all necessary information.
- Regularly monitor and review the Policy and Procedures and make recommendations for updating to the Committee.
This policy, the guidance given, and the procedures are based on the following principles:
- The welfare of the young participants is paramount.
- All adults have a moral and legal duty for the care of any young person under their supervision.
- All young people, whatever their age, culture, disability, gender, language, racial origin, religious belief sexual identity have the right to protection from abuse and harassment.
- All young people have the right to participate in programs organised and managed by The London Warriors Urban Program in an enjoyable and safe environment as possible
- All suspicious incidents and allegations of poor practice or abuse should be taken seriously and responded to swiftly and appropriately.
- Confidentiality should be upheld in line with Data Protection Act 1994.
- Once an incident is reported to the activity/event organiser they should consult with the Head Coach.
- Once the incident has been identified as poor practice and in consultation with external advisors, a decision will be made whether or not to suspend, temporarily, the person. Each case will be considered on its merits,
- If it is poor practice a disciplinary hearing may be called. The Program Disciplinary Panel should be made up of members with regard to the following criteria:
- No person who has been involved in bringing the case to the disciplinary hearing should sit on the Panel.
- The London Warriors Urban Program must be represented, If the case relates to poor coaching practice experience in this field must be represented.
- The suspended person will be advised of receipt of the report and provided with copies
- The suspended person will be invited to attend the hearing which must be held at a convenient time for him/her.
- The suspended person must be given sufficient advance notice.
- The suspended person must be given the opportunity to offer his/her side of the story and call witnesses.
- Once the disciplinary panel reaches a decision it should be communicated to the accused and confirmed in writing.
- A copy of the finding should be sent to the relevant employing or activity delivery organisation
Recruitment of Volunteers
All reasonable steps must be taken to ensure that unsuitable people are prevented from working with young people. Volunteers wishing to take up work involving contact with children should be considered as applications for a post. Relying on the fact that a person is known to an existing member of staff should not be taken as evidence of suitability.
The following are guidelines to use when looking to appoint new volunteers.
- The activities and aims of the organisation.
- The responsibilities of in the position.
- Any experience and/or qualifications required for the position (work with young people would be an advantage).
- Confirm their full name, current and recent addresses and date of birth;
- Provide details of previous experience, voluntary or paid, of working with young people.
- Details of any convictions for criminal offences against children, including any 'spent' convictions.
- Gain permission to carry out a criminal records disclosure.
- The applicant should be provided with a copy of JAGS Ltd’s Code of Conduct.
Code of Conduct
The London Warriors Urban Program Code applies to all those involved with any activities organized or managed by JAGS Ltd, whether as an official, coach, volunteer or participant. All have a responsibility to act according to the highest standards of integrity. Allegations relating to the breaking of the Code should be referred to the Child Protection Officer.
- Must treat everyone fairly and sensitively regardless of their gender, ethnic origin, cultural
- background, sexual orientation, religion or political affiliation,
- Accept the special role that you have to play in the establishment of standards by setting a good example of behavior and conduct at all times,
- Encourage all participants and coaches to abide by the rules and the spirit of the activity,
- Do not use foul, sexist or racist language,
- Use official positions to take action against others who harass, abuse or use foul, sexist or racist language towards participants, coaches, officials and volunteers,
- Ensure that proper supervision is provided by suitably qualified coaches and officials, who are capable of promoting good sporting behavior and good technical skills,
- Ensure all equipment and facilities meet safety standards,
- Show respect to players, coaches, officials and other volunteers involved in the activity/competitions,
- Remember activity is enjoyed for its own sake - play down the importance of awards,
- Always have regard to the best interests of the activity, including where publicly expressing an opinion of the sport and any particular aspect of it, including others involved in it,
- Resist all illegal or unsporting influences, including banned substances and techniques,
- Promote ethical principles.
- Treat everyone fairly and sensitively regardless of their gender, ethnic origin, cultural background, sexual orientation, religion or political affiliation,
- Know and abide by the laws, rules and spirit of the activity/event,
- Safeguard the physical fitness of opponents, avoid violence and rough play and help injured opponents,
- Accept the decisions of the officials without question or complaint and avoid words or actions which may mislead an official,
- Exercise self-control at all times and do not use illegal or dangerous tactics,
- Give maximum effort and strive for the best possible performance during activities/events,
- Learn to accept success and failure, victory and defeat with humility and dignity respectively and without excessive emotional displays,
- Abide by the” treat them, as you yourself would like to be treated”,
- Treat your team-mates and opponents, coaches, club officials and match officials with respect and consideration at all times
- Do not use foul, sexist or racist language at any time,
- Work equally hard for yourself and your team - your team’s performance will benefit and so will your own,
- Be a good sport, applaud all good performance, whether by your team or by the opponent,
The London Warriors Urban Programs priority in dealing with vulnerable adults is always be to ensure of the safety and protection of Vulnerable Adults. It is all members’ responsibility to act on any suspicion or evidence of abuse or neglect and to pass on their concerns to the Head Coach. In situations of immediate danger, take urgent action by calling the relevant emergency services (e.g. Police, ambulance, GP) Remember to have regard to your own safety. Leave the situation if it is not safe for you.
Listen to the vulnerable adult, offer necessary support and reassurance.
Issues of confidentiality must be clarified early on.
Where a vulnerable adult expresses a wish for concerns not to be pursued then this should be respected wherever possible. However, decisions about whether to respect the member’s wishes must have regard to the level of risk to the individual and others, and their capacity to understand the decision in question. In some circumstances the vulnerable adult’s wishes may be overridden in favour of considerations of safety.
Note your concerns and any information given to you or witnessed by you.
REMEMBER IT IS NOT NECESSARY OR ADVISABLE FOR YOU TO SEEK EVIDENCE.
By supporting the vulnerable adult and carefully logging any information given to you at this stage, you will lay the foundations for an effective formal investigation.
Understand the need not to contaminate, and to preserve evidence if a crime may have been committed.
Diversity for The London Warriors Urban Program includes diverse communities of interest, as well as gender, age, ethnicity, religion and faith, social background, sexual orientation, political affiliation and so on.
Delivering on our commitment to equal opportunities and diversity is important to The London Warriors Urban Program for a number of reasons. For example, the members and community that we serve are increasingly diverse.
The London Warriors Urban Program is committed to promoting equal opportunities for all, irrespective of colour, race, religion or belief, ethnic or national origins, gender, marital/civil partnership status, sexuality, disability or age.
The London Warriors Urban Program is also committed to making its program accessible to all.
The London Warriors Urban Program aims to create and sustain an inclusive environment which provides equality of opportunity for all.